Service Unit Delegates

As a service unit delegate, you help shape and drive the governance of Girl Scouts of Black Diamond Council. You are a voting member at the Annual Meeting of Girl Scout Delegates and you serve as the primary communication between your local Girl Scout members, community networks, and Black Diamond’s Board of Directors.

Interested in joining and becoming a delegate?
More information about the role of a service unit delegate.

Electing Service Unit Delegates and Delegate Alternates

Electing delegates and alternates for your service unit ensures that the voice of your service unit gets heard at the Annual Meeting of Girl Scout Delegates and creates a communication pathway between the members of the organization and the board of directors all throughout the Girl Scout year.

Election Form

Delegate Elections
If you would like to have a volunteer in your service unit hold the delegate or alternate role, the service unit must hold an election–even if only to reelect a volunteer from the year prior–and complete the Delegate Submission Form.

Holding an Election in Your Service Unit
How your election takes place is up to your service unit, but you’ll want to elect someone from your area who has the qualities of a good candidate. Check the Delegate Tools section below for helpful information.

Complete the Delegate Submission Form
To make the election process official, the elected delegate and alternate must complete the Delegate Submission Form. It’s important to complete this form so that our council can maintain an accurate delegate count and contact information.

Find Your Number of Allowed Delegates
Delegates are based on a service units’ membership numbers from the previous year. Each service unit receives a minimum of two delegates.

Service Unit Delegate Allotment Form

Your Year at a Glance

Upon Registration: Get Elected
If a service unit would like to have a volunteer hold the delegate role, the service unit must hold an election—even if only to reelect a volunteer from the year prior. See the previous section “Electing Service Unit Delegates and Delegate Alternates,” to guide you through the process.

September-January: Listen to Your Peers
To effectively represent the concerns and satisfactions of your whole service unit, you can attend different types of member functions and meetings within your service unit to speak with your volunteers and listen to their feedback.

September-January: Prepare Your Vote
In the weeks prior to the Annual Meeting of Girl Scout Delegates you will receive a voting packet which outlines the annual meeting agenda, volunteer recognition lunch program, breakouts, and much more. In addition to reading your voting packet, you may want to check our Delegate Tool section and familiarize yourself with the parliamentary procedures.

February: Attend Annual Meeting
Be the voice for your service unit by attending the Annual Meeting of Girl Scout Delegates. This is a primary function of the service unit delegate role.

Annual Meeting of Girl Scout Delegates 2020

Girl Scouts of Black Diamond’s 2020 Annual Meeting will be held on Saturday, February 8, 2020 at the Holiday Inn & Suites in South Charleston, West Virginia. The cost of registration is $35.00. If you register before January 4, 2020, a $5.00 discount will apply.

Online registration and details

Hotel Information
We have blocked rooms at the Holiday Inn & Suites in South Charleston. When making your reservation, use our group code, “GSB” to receive the room rate of $109.00. This is available through January 24th. After this date, rooms will be available at the regular room rate. Parking, breakfast and internet are included in the room rate.

Delegate Tools

1. Online registration for Annual Meeting
2. Delegate job description
3. Qualities of a good candidate
4. Electing SU delegates & alternates
5. Parliamentary Procedures
6. SU delegate allotments
7. Election Form
8. SUA Delegate Packet Mailing (Auction form included)